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Welcome to Human Resources

FAQ’S – How to Apply

1.    How can I learn about available positions at Union County College?
Applicants can learn about available positions at Union County College 24 hours a day, 7 days a week by accessing the https://ucc.peopleadmin.com/ employment site. Next, click on the “Search Postings” link. Before applying for an advertised vacancy, you should carefully read the job posting to be sure that you are interested in and possess the required qualifications for the job.

2.    How often are new jobs listed?
Positions are updated on the https://ucc.peopleadmin.com/ employment site as soon as an opening becomes available. To check on any new postings, visit https://ucc.peopleadmin.com/ and click on the link entitled “Search Postings”.

3.    What is a completed application?
A completed application is one that is filled out completely including a complete education and work history. At the end of the application, the applicant certifies that his/her information is correct. If the information is not listed accurately, nothing is being certified. It is unacceptable to write “see resume” in the educational and job history sections. An application that is incomplete will disqualify an applicant from being considered for a position. A hiring committee is not responsible to piece together your information and may disqualify an application for further consideration for your failure to provide the requested information on the application form.

4.    How long does it take to fill out an application online?
It depends on the amount of detail the applicant provides in the application. The application must be completed in its entirety.

5.    Do I have to fill out an application?
Yes. Everyone who applies for a position is required to submit a completed application online. Required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications. If you do not provide an answer to a question, you could be disqualified for failure to provide a completed application. Please remember, it is up to the applicant to provide accurate and up-to-date information when applying for a position.

6.    Can I apply directly to the Human Resources Department?
No. The Human Resources Department coordinates the hiring process for all college vacancies but does not accept paper applications, resumes or cover letters.

Only those applicants applying via the online employment site https://ucc.peopleadmin.com/ will be considered for available positions. Any paper applications, resume or cover letters received when an online application is required, will not be accepted and/or processed and will be returned to the applicant.

7.    What information should I include on my application?
Your completed application should fully describe all of your education, training and work experience. It is very important that you provide detailed information about your qualifications and accomplishments. To summarize your job duties and/or experience, you should always attach a cover letter and current resume.

8.    What if I am not ready to fill out the application at this time?
If you do not want to complete the application at this time, please click “CANCEL” at the bottom of the page.

9.    How do I save my application?
If you either close your browser or lose your internet connection prior to completing your application, log in again and select “Edit Application”. Completed pages will be saved and you will be able to continue entering information. Your application is not complete until you receive a confirmation message.

10.  What if I have already created an application?
If you have already created an application within the https://ucc.peopleadmin.com/ employment site, and wish to update your information, select the “Login” link and enter your existing username and password. Once you have logged in, you will be able to apply for positions, edit your information and review previous applications.

11.  What if I forget my username and password?
If you have forgotten your username or password, click on Login and then click on “I forgot my username or password”. This will bring you to the screen where you would have the choice to enter your email address if you have forgotten your username or enter your username if you forgotten your password. If you have forgotten your username, please provide your email address and it will be emailed to you. If you have forgotten your password, please provide your username and a question will come up that you created if you forgot your password. You will enter your answer and your password will be changed to your username. Once you log on, you will be required to change your password. If you do not remember your answer to your secret question, you will need to contact the Human Resources Department at HR@ucc.edu.

12.   Will I be able to attach my resume?
After completing the online application and selecting the position you want to apply for, you will eventually come to a screen that allows you to attach resume and/or cover letter. It is important to read all of the instructions carefully so that you send all of the required attachments for the position. Required documents will be highlighted with an Asterisk (*). If you do not add the required document(s), your application will not be complete and an error message will appear.

13.    To whom should I address my cover letter?
Address the cover letter to “Search Committee Chair”.

14.    May I submit my resume to be kept on file until a suitable position becomes available?
No. You cannot submit only a resume. You apply for a specific job by completing an online application and attaching your resume to it. Your resume and application are then stored on the https://ucc.peopleadmin.com/ employment site and you may reapply for other suitable positions as they become available.

15.    Should I mail a copy of my resume if I have already submitted it via the https://ucc.peopleadmin.com/ employment site?
No. A resume submitted via the https://ucc.peopleadmin.com/ is sufficient. Paper submitted resumes, applications and other information will not be maintained by Union County College.

16.    What should I do if I want to apply for multiple positions?
Once you have created an application in the https://ucc.peopleadmin.com/ employment site, you will not be required to duplicate this information. However, you can update this information by accessing the “Manage Applications” section of the website, and then clicking on the edit feature. To apply for multiple positions, simply search the site for any currently open positions and click on the “Apply for this Posting” feature. You will be automatically directed to the supplemental questions for the new position for which you are applying.

17.      What if I do not own or have access to a computer?
You can submit your application and required documents from any computer with internet access (home, school, library, etc.).

18.      I am having difficulty completing the online application from my home computer.
What can I do? If you are having difficulty completing the online application, please make sure that your computer is operating with Internet Explorer version 5 or higher. If you are still experiencing difficulty, please contact the Human Resources Department at HR@ucc.edu. We can answer your questions or provide options for completing the application. Normal business hours are Monday through Friday, 8:30 am to 4:30 pm.

19.    How long can I use my application to apply for positions?
Applications remain on file as long as you are actively applying for positions. Applications can be updated at any time by using the “Manage Applications” link. We recommend that you update your application if it has been 6 months or longer since you last applied within the https://ucc.peopleadmin.com/ employment site.

20.    If I am a current Union County College employee, do I have to submit an application?
Yes. All applications are submitted online at https://ucc.peopleadmin.com/ employment site. It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered. In addition, completing an online application ensures that your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position. Please remember, it is the applicant’s responsibility to submit their information to the hiring committee for review. It is not the hiring committee’s responsibility to know what an applicant’s job history and skills are.

21.  I missed the job closing date – can I still apply?
No. Once the job closing date has passed no applications will be forwarded to the hiring manager and search committee. Please continue to visit the applicant site and apply for new jobs as they become available. All positions are electronically closed at midnight on the date listed on the announcement. For example, if the deadline is May 1st, an applicant can apply until midnight on May 1st.

22.What if I am interested in an “Adjunct” or non-credit instructor position?
All adjunct positions and non-credit instructor positions are “pooled positions”. This means that you are applying to a position where there may or may not be a current opening. Applications are reviewed as an opening occurs. Should a position open, your qualifications will be reviewed. You will be contacted for an interview if your qualifications match the needs of the position.

23.    If a job was posted a few months ago and remains on the https://ucc.peopleadmin.com/ employment site, is it really still open?
Yes. If a job is listed on our employment website it is still open. Jobs are removed as they are filled. Be aware that some jobs take longer to fill than others and may continue to be open until filled. Please feel free to contact Human Resources at HR@ucc.edu

24.      What happens to my application after I submit it?
You will immediately receive a confirmation message upon successfully submitting your application via email, if you provided your email address. Most correspondence between UCC and you will be via email. Your application and required documents will be forwarded to the Search Committee after the closing date. Once a position has closed, no further documents can be uploaded to your current application for the position for which you applied and no changes can be made to the information you submitted. The Search Committee will determine who will be selected for an interview.

25.      Can I check my status for a position?
You may review the status of your application by choosing the “Application Status” link at https://ucc.peopleadmin.com/ employment site anytime you log in. By accessing this link, you will see where your application is in the hiring process.

26.      How will my application be evaluated?
When you apply for a position, the Search Committee will evaluate your qualifications, education, experience, technology skills, etc. in relation to the qualifications needed to fulfill the requirements of the position.

27.      How long does the entire interviewing process take?
The search process varies for each opening due to the high volume of applicants. Please feel free to log into your application to check the status online.

28.    Can I schedule an interview for a position that I’m interested in applying for?
No. Search committees determine which applicants will be scheduled for an interview and arrange the interview time, place and date.

29.    If I am offered an interview, is there a way for me to go and look at the job posting?
Yes. By logging in under your username and password, you will have access to the “Manage your Jobs” link. Under this section, you will be able to view the job posting for all the positions for which you have applied.

30.    Am I required to bring any documents to the interview?
Professional positions require a college degree and three letters of professional reference identifying your work experience and job knowledge. If you are called for an interview you will be required to bring with you three letters of professional reference and copies of your college transcripts. Original transcripts are only required if and when an offer of employment has been extended.

31.    Will Human Resources contact me if my qualifications match a newly opened position?
No. It is the responsibility of a job applicant to determine which positions he/she is interested in and to apply for the position(s) online. Please visit the https://ucc.peopleadmin.com/ employment site frequently for updates and newly announced positions.

32.   Is there someone I can call to follow up regarding my interest in Union County College?
No. You may log into the website by using your username and password to check the status of your application. Should you have specific questions, please contact Human Resources via email at HR@ucc.edu

33.   What type of correspondence will I receive from Union County College in reference to a
position that I applied for?
For all open and available positions you have applied for, you will receive an email verifying that your application has been received. In the event that a position is no longer available, you will be notified via email. You will be contacted to schedule an interview if you are selected by the hiring committee for further consideration. This contact may be by phone, letter or email. If a position is filled and you were not selected, you will also receive notification via email.