UNION COLLEGE
PURCHASING DEPARTMENT
1033 Springfield Ave.
Cranford, NJ 07016
From: Mark G. Anderson , Director of Purchasing
Voicemail: (908) 709-7010
email: mark.anderson2@ucc.edu
To: All Vendors
Date: January 3, 2012
Subject: OFFICIAL NOTIFICATION REGARDING UNAUTHORIZED PURCHASES
Please be advised that Union College only recognizes purchases made through the approved purchase order process. All purchases made by the College require:
a written purchase order or contract, an official purchase order number, an authorized signature –
Unauthorized Purchases
Any Union College employee who orders and/or receives any materials, supplies or services without completion of the electronic requisitioning, approval and purchase order process has made an unauthorized purchase.
Vendors’ Responsibility
Vendors are required to have:
- a written purchase order or contract,
- an official purchase order number, and
- an authorized signature before proceeding.
Vendors will not be paid unless the stated requirements are met.
Union College will not be held responsible for any unauthorized orders or purchases.
Authorized Signatures
Union College will only recognize purchase orders signed by:
Director of Purchasing
UNION COLLEGE
Cranford, NJ 07016
ETHICS
Vendor Relations
Recommendation of Purchases
It is the desire of Union College to have all College employees and officials practice exemplary ethical behavior in the procurement of goods, materials, supplies, and services.
College officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A: 64A-25.1 et. seq.
Solicitation /Receipt of Gifts – Prohibited
College employees shall not solicit or accept gifts, personal loans, entertainment or other special considerations or other items of value from an individual or business organization doing business or proposing to do business with the College.
Conflict of Interest
No member of the Board of Trustees or Board of Governors of the College, or officer or employee thereof, shall either, directly or indirectly, be party to or have interest in any contract or agreement with the college in any manner whatsoever, by reason whereof any liability or indebtedness shall in any way be created against the College. If any agreement or contract shall be made in violation of these policies, the same shall be null and void, and no action shall be instituted against the college.
Vendor Responsibility
Offer of Gifts, Gratuities-Prohibited
Any vendor doing business or proposing to do business with Union College, shall neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any kind to any official or employee of Union College or to any member of the official’s or employee’s immediate family.
Vendor Influence-Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of Union College, in any manner which might tend to impair the objectivity or independence of judgment of said official or employee.
Thank you for your cooperation and we look forward to working together in the New Year.