UNION COUNTY COLLEGE
PURCHASING DEPARTMENT
1033 Springfield Ave.
Cranford, NJ 07016
From: Mark G. Anderson , Director of Purchasing
Voicemail: (908) 709-7010
email: mark.anderson2@ucc.edu
To: All Vendors
Date: January 3, 2012
Subject: OFFICIAL NOTIFICATION REGARDING UNAUTHORIZED PURCHASES
Please be advised that Union County College only recognizes purchases made through the approved purchase order process. All purchases made by the College require:
a written purchase order or contract, an official purchase order number, an authorized signature –
Unauthorized Purchases
Any Union County College employee who orders and/or receives any materials, supplies or services without completion of the electronic requisitioning, approval and purchase order process has made an unauthorized purchase.
Vendors’ Responsibility
Vendors are required to have:
- a written purchase order or contract,
- an official purchase order number, and
- an authorized signature before proceeding.
Vendors will not be paid unless the stated requirements are met.
Union County College will not be held responsible for any unauthorized orders or purchases.
Authorized Signatures
Director of Purchasing
UNION COUNTY COLLEGE
Cranford, NJ 07016
ETHICS
Vendor Relations
Recommendation of Purchases
College officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A: 64A-25.1 et. seq.
Solicitation /Receipt of Gifts – Prohibited
College employees shall not solicit or accept gifts, personal loans, entertainment or other special considerations or other items of value from an individual or business organization doing business or proposing to do business with the College.
Conflict of Interest
Vendor Responsibility
Offer of Gifts, Gratuities-Prohibited
Vendor Influence-Prohibited
Thank you for your cooperation and we look forward to working together in the New Year.